Choosing the best NAS for office backup involves balancing performance, ease of use, and scalability. The Synology DS223 stands out as the best overall for its reliable software and user-friendly interface, perfect for small offices. The Buffalo LinkStation 720 offers excellent value with included drives, ideal for budget-conscious setups. A common challenge is finding a device that combines robust performance with simple management, especially when considering future expansion. Keep reading to see how these options compare and which one fits your office needs best.
Key Takeaways
- The best NAS options balance ease of setup with reliable data protection features.
- Including drives can significantly reduce initial costs but may limit upgrade flexibility.
- Higher-end models like the UGREEN DXP4800 offer advanced performance and expandability at a premium price.
- Diskless models provide flexibility but require additional investment in drives and setup time.
- Scalability and remote access features are often overlooked but crucial for growing office environments.
| Buffalo LinkStation 720 8TB 2-Bay NAS Storage with Hard Drives Included |  | Best Overall for Versatile Office Backup | Storage Capacity: 8TB (2x4TB drives) | Number of Bays: 2 | Drive Configuration: RAID 1 (4TB usable) or RAID 0 (8TB) | VIEW LATEST PRICE | See Our Full Breakdown |
| Synology 2-Bay NAS DS223 (Diskless) |  | Best for Tech-Savvy Users Needing Flexibility | Product Type: System Cabinet | Compatible Devices: Desktop, Laptop, Server, Smartphone | Color: Black | VIEW LATEST PRICE | See Our Full Breakdown |
| Buffalo LinkStation SoHo 220 2-Bay Personal Cloud NAS 4TB with Hard Drives Included |  | Best for Small Office & Home Use with Included Drives | Digital Storage Capacity: 4 TB | Hard Disk Interface: Serial ATA-300 | Connectivity Technology: Ethernet | VIEW LATEST PRICE | See Our Full Breakdown |
| UGREEN NAS DH2300 2-Bay Desktop Network Attached Storage (Diskless, 64TB Support, AI Photo Tagging, Remote Access, 4GB RAM, 1GbE, 4K HDMI) |  | Best for Beginners Seeking Large Capacity & Smart Features | Support Capacity: 64TB | Number of Bays: 2 | RAM: 4GB LPDDR4X | VIEW LATEST PRICE | See Our Full Breakdown |
| BUFFALO LinkStation 720 4TB 2-Bay NAS Storage with Hard Drives Included |  | Best for Home & Office Users Wanting Speed and Cloud Features | Capacity: 4TB | Number of Bays: 2 | RAID Support: RAID 0, RAID 1 | VIEW LATEST PRICE | See Our Full Breakdown |
| UGREEN NAS DXP4800 Plus 4-Bay Desktop NAS with Intel Pentium Gold 8505, 8GB DDR5 RAM, 128GB SSD, 10GbE & 2.5GbE, M.2 NVMe Slots, 4K HDMI, Diskless |  | Best Overall for Small Office Power and Versatility | Processor: Intel Pentium Gold 8505 5-Core | RAM: 8GB DDR5 | Storage: Built-in 128GB SSD (disks sold separately) | VIEW LATEST PRICE | See Our Full Breakdown |
| APC UPS 600VA 330W Battery Backup & Surge Protector with USB Charging |  | Best Budget Backup for Office Electronics | Capacity: 600VA / 330W | Outlets: 7 (5 backup + surge, 2 surge-only) | USB Charging Port: Yes (1.5A) | VIEW LATEST PRICE | See Our Full Breakdown |
| Synology 2-Bay DiskStation DS223j (Diskless) |  | Best for Simple, Secure Private Cloud Storage | Model: DS223j | Number of Bays: 2 | Diskless: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| BUFFALO LinkStation SoHo 220 2-Bay Personal Cloud NAS 8TB with Hard Drives Included | | Best for All-in-One Small Office Storage with Easy Setup | Total Capacity: 8TB | Number of Bays: 2 | RAID Support: RAID 0 and RAID 1 | VIEW LATEST PRICE | See Our Full Breakdown |
More Details on Our Top Picks
Buffalo LinkStation 720 8TB 2-Bay NAS Storage with Hard Drives Included
The Buffalo LinkStation 720 stands out as the best overall choice for office backup due to its combination of speed, ease of use, and cloud integration, making it more flexible than the Synology DS223, which requires more technical setup. Its included drives and RAID options simplify initial setup, but the default RAID 1 configuration limits usable capacity unless you switch to RAID 0. Unlike the Synology, which offers more advanced software features, this model prioritizes straightforward backup and sharing. However, performance can fluctuate with network conditions, and it lacks mounting hardware, which might be a drawback in some office environments. Overall, this NAS fits well for small to medium offices that need reliable, simple backup with minimal fuss.
Pros:- Easy to set up with automatic backup features
- Supports cloud sync with Dropbox, Azure, and OneDrive
- Includes hard drives and 24/7 US-based support
Cons:- Limited default capacity in RAID 1 mode
- No included mounting hardware
Best for: Small to medium offices seeking a plug-and-play NAS with included drives and cloud sync.
Not ideal for: Large offices needing extensive storage or advanced virtual machine capabilities, as RAID 1 reduces capacity and performance may vary.
- Storage Capacity:8TB (2x4TB drives)
- Number of Bays:2
- Drive Configuration:RAID 1 (4TB usable) or RAID 0 (8TB)
- Dimensions:8.1″ D x 3.6″ W x 5″ H
- Weight:4.4 pounds
- Compatibility:Windows, MacOS
Bottom line: This NAS is ideal for offices that prioritize straightforward deployment and integrated cloud services over maximum storage capacity.
Synology 2-Bay NAS DS223 (Diskless)
The Synology DS223 is geared toward users comfortable with technical setup, offering extensive software options and private cloud capabilities that surpass the simpler Buffalo models. As a diskless unit, it allows for customizable storage capacity, but this means additional work and expense for drive purchases, which can be a hurdle for less experienced users. Its robust file-sharing features and multi-platform support make it ideal for managing diverse office devices, yet it requires some familiarity with network settings and Synology’s DSM software. Compared to the Buffalo LinkStation 720, it provides more advanced management but demands a higher level of technical skill and initial investment.
Pros:- Supports private cloud creation and multi-platform access
- Highly customizable with extensive software features
- Supports data backup and surveillance features
Cons:- Requires additional purchase of drives and setup effort
- Steeper learning curve for optimal use
Best for: IT professionals or experienced users wanting a customizable, high-control NAS for office data management.
Not ideal for: Small offices or less tech-savvy users who prefer plug-and-play solutions with included drives and minimal configuration.
- Product Type:System Cabinet
- Compatible Devices:Desktop, Laptop, Server, Smartphone
- Color:Black
- Dimensions:9.15″D x 4.25″W x 6.5″H
- Weight:1280 grams
- Warranty:2 Years
Bottom line: This NAS fits best in technologically inclined environments where flexibility and control outweigh ease of setup.
Buffalo LinkStation SoHo 220 2-Bay Personal Cloud NAS 4TB with Hard Drives Included
The Buffalo LinkStation SoHo 220 offers a straightforward storage solution with included drives, making it suitable for small offices or home setups. Its RAID options provide data redundancy, and the device supports automatic backups and secure file sharing, similar to the LinkStation 720 but at a smaller capacity. The 4TB size limits its scalability compared to larger models, and its slower drive speeds may impact performance. Compared with the LinkStation 720, it’s more compact and easier to deploy in minimal spaces but less suitable for growing storage needs or demanding office environments.
Pros:- Easy to set up with included drives and RAID options
- Secure file sharing and automated backup features
- Includes 3-year warranty and US-based support
Cons:- Limited to 4TB capacity unless configured in RAID 0
- Slower speeds due to 5400 RPM drives
Best for: Small offices or home users needing reliable backup with minimal setup and included drives.
Not ideal for: Larger teams or offices with high storage demands, as the 4TB limit and slower speeds could become bottlenecks.
- Digital Storage Capacity:4 TB
- Hard Disk Interface:Serial ATA-300
- Connectivity Technology:Ethernet
- Hard Drives Included:Yes
- Hard Disk Form Factor:3.5 Inches
- Hard Disk Rotational Speed:5400 RPM
Bottom line: This NAS is a good fit for small-scale backup needs where simplicity and included drives are priorities over high capacity.
UGREEN NAS DH2300 2-Bay Desktop Network Attached Storage (Diskless, 64TB Support, AI Photo Tagging, Remote Access, 4GB RAM, 1GbE, 4K HDMI)
The UGREEN NAS DH2300 caters to beginners who want a large-capacity storage device with smart organization tools and remote access. Its support for up to 64TB makes it stand out among smaller-capacity competitors like Buffalo models, but it lacks advanced features like Docker support or virtual machines. Its AI photo tagging and 4K HDMI output add convenience for personal media use, though speed depends heavily on drives and network setup. Compared to the Buffalo LinkStation 720, it emphasizes multimedia and artificial intelligence features, making it ideal for personal use rather than intensive office backup.
Pros:- Supports up to 64TB capacity for extensive storage needs
- AI-powered photo tagging and organization
- User-friendly setup for beginners
Cons:- No support for Docker or virtual machines
- Speed depends on hard drive and network setup
Best for: Home or small office users wanting a large, easy-to-use storage with smart photo management.
Not ideal for: Advanced users needing virtual machine support or those requiring enterprise-grade features, due to its limited software versatility.
- Support Capacity:64TB
- Number of Bays:2
- RAM:4GB LPDDR4X
- Network Interface:1GbE
- Video Output:4K HDMI
- Processor:High-performance (unspecified)
Bottom line: This NAS is best for users who prioritize multimedia features and large storage capacity over enterprise functionalities.
BUFFALO LinkStation 720 4TB 2-Bay NAS Storage with Hard Drives Included
The Buffalo LinkStation 720 4TB offers a balance of speed, cloud integration, and ease of setup, making it suitable for small offices that need quick backups and file sharing. Its RAID support adds data security, but the 4TB capacity is limited compared to larger options like the UGREEN NAS or Synology DS223, which might be a concern for expanding data needs. Its performance claims of being up to 7 times faster than older models make it appealing for users who want speedy backups and remote access, though network bottlenecks can still affect transfer speeds. Compared with the 8TB Buffalo LinkStation 720, this version is more compact and budget-friendly, ideal for smaller environments.
Pros:- Fast performance with up to 7x speed increase over older models
- Easy setup with cloud capabilities
- Supports RAID 0 and RAID 1 for data security
Cons:- Limited to 2TB usable capacity in RAID 1 mode
- Requires network connection for access
Best for: Home offices or small teams requiring fast backups with included drives and cloud features.
Not ideal for: Offices with high storage demands or those needing virtualized environments, as capacity and advanced features are limited.
- Capacity:4TB
- Number of Bays:2
- RAID Support:RAID 0, RAID 1
- Compatibility:Windows, MacOS 26
- Performance:Up to 7x faster than LS 200
- Support:24/7 US-based
Bottom line: This NAS suits small office users prioritizing speed and simple cloud backup over large storage capacity.
UGREEN NAS DXP4800 Plus 4-Bay Desktop NAS with Intel Pentium Gold 8505, 8GB DDR5 RAM, 128GB SSD, 10GbE & 2.5GbE, M.2 NVMe Slots, 4K HDMI, Diskless
The UGREEN NAS DXP4800 Plus stands out as the most versatile choice for small offices needing high performance and advanced features. Its powerful Intel Pentium Gold processor and 8GB DDR5 RAM make it capable of handling demanding tasks such as virtual machines, Docker containers, and AI-powered photo organization, surpassing the basic capabilities of the Synology DS223j. The inclusion of 10GbE and 2.5GbE ports ensures fast data transfer, essential for seamless backups and multi-device access. Its support for customizable RAID, security features, and multimedia output makes it a comprehensive solution, though it does require technical know-how during setup and no drives are included. Compared with simpler NAS options, this model offers much more power but at the cost of complexity and initial setup effort.
Pros:- High-performance processor suitable for demanding applications
- Fast data transfer with 10GbE and 2.5GbE ports
- Supports virtual machines, Docker, and AI features
- Secure private cloud with encryption and permissions
Cons:- Hard drives are sold separately, increasing initial cost
- Setup complexity may require technical expertise
- Limited to diskless hardware, dependent on added drives
Best for: Small office teams needing robust processing, virtualization, and fast network connectivity
Not ideal for: Small businesses on a tight budget or those seeking plug-and-play simplicity without technical setup
- Processor:Intel Pentium Gold 8505 5-Core
- RAM:8GB DDR5
- Storage:Built-in 128GB SSD (disks sold separately)
- Network Ports:1 x 10GbE, 1 x 2.5GbE
- M.2 NVMe Slots:2
- Maximum Storage Capacity:144TB
- Video Output:4K HDMI
- Compatibility:Windows, macOS, Linux, iOS, Android, Google
- Warranty:2 years
Bottom line: This NAS is best suited for small offices that need speed, power, and flexibility over simplicity.
APC UPS 600VA 330W Battery Backup & Surge Protector with USB Charging
The APC UPS 600VA delivers reliable backup power for essential office devices like computers, routers, and servers at a budget-friendly price. Its 600VA/330W capacity provides up to 23 minutes of runtime at 100W, enough to save work and shut down equipment properly. The inclusion of 7 outlets—some with battery backup and others surge-only—ensures comprehensive protection, while the USB port adds convenience for quick device charging. Compared to the larger capacity models, this UPS is more compact and easier to position in small offices. However, its limited runtime at higher loads and the need for separate battery replacement parts are tradeoffs for its affordability and ease of use. It supports office continuity without breaking the bank but isn’t designed for extended power outages.
Pros:- Provides up to 23 minutes of backup at 100W load
- Multiple outlets with surge protection and battery backup
- USB charging port for quick device recharge
- User-replaceable battery extends lifespan
Cons:- Limited runtime for higher power devices
- Battery replacement requires purchasing separate model
- Bulky design may take up space
Best for: Small offices needing reliable backup for critical electronics during outages
Not ideal for: Offices requiring long runtime or backup for high-power equipment like servers
- Capacity:600VA / 330W
- Outlets:7 (5 backup + surge, 2 surge-only)
- USB Charging Port:Yes (1.5A)
- Runtime at 100W:Up to 23 minutes
- Battery Replacement:Yes (Model APCRBC154)
- Warranty:3 years
- Protection Coverage:$75,000
Bottom line: This UPS is a practical choice for small offices that want dependable backup without overspending.
Synology 2-Bay DiskStation DS223j (Diskless)
The Synology DS223j offers a straightforward solution for small offices seeking secure, private cloud storage. Its two-bay design makes it ideal for basic backup tasks, especially for users who prefer owning their data without subscription fees, unlike some cloud services. While it lacks the advanced processing power of the UGREEN model, it excels in ease of use, data security, and cross-platform sharing, making it excellent for small teams wanting a reliable, no-fuss storage setup. The main tradeoff involves needing to purchase hard drives separately and some technical know-how during setup. Compared with the UGREEN NAS, it’s more approachable but less capable of intensive tasks like virtualization or media processing.
Pros:- Secure private cloud with full data ownership
- Easy file sharing and syncing across multiple platforms
- Reliable data protection options
- No subscription fees
Cons:- Requires additional hard drives for storage capacity
- Setup can be complex for non-technical users
- Limited to basic backup and sharing features
Best for: Small teams or individuals prioritizing data ownership and secure cloud access
Not ideal for: Offices needing high processing power, multimedia output, or virtualization capabilities
- Model:DS223j
- Number of Bays:2
- Diskless:Yes
- Warranty:2 years
Bottom line: This NAS is well-suited for small offices seeking dependable, private cloud storage with minimal fuss.
BUFFALO LinkStation SoHo 220 2-Bay Personal Cloud NAS 8TB with Hard Drives Included
The BUFFALO LinkStation SoHo 220 offers an all-in-one storage solution for small offices, combining hard drives with a user-friendly setup. Its included 8TB capacity and RAID support make it a practical choice for quick deployment, especially for users who prefer a ready-to-go device without extra purchases. Its RAID 0 and RAID 1 options provide data protection and performance benefits, while the 2.5 GbE connection ensures faster local network speeds compared to standard gigabit links. However, its maximum usable capacity in RAID 1 drops to 4TB, and some features are limited to older macOS versions. Compared with the Synology DS223j, it’s more straightforward but less flexible in software and platform options.
Pros:- Includes two hard drives with pre-configured RAID options
- Supports automated backups and device copying
- Fast 2.5 GbE network connectivity
- Supports RAID 0 and RAID 1 for data security
Cons:- Maximum capacity in RAID 1 is 4TB, less than raw capacity
- Limited support for newer macOS versions for some features
- Requires network setup for remote access
Best for: Small offices needing plug-and-play storage with RAID data protection
Not ideal for: Users requiring extensive customization or cross-platform advanced features
- Total Capacity:8TB
- Number of Bays:2
- RAID Support:RAID 0 and RAID 1
- Connectivity:2.5 GbE
- Supported OS:Windows, macOS (up to macOS 15)
- Hard Drive Included:Yes
- Warranty:3 years
Bottom line: This NAS is ideal for small offices looking for an easy, all-in-one storage setup with RAID protection.
How We Picked
I evaluated these NAS units based on key factors that impact office backup effectiveness and user experience. Performance metrics like data transfer speeds and processor power were crucial, especially for handling multiple users simultaneously. Ease of setup and management was also a priority, ensuring even less tech-savvy users can operate the device confidently. Durability, support options, and expandability influenced the rankings, along with value for money—balancing cost against features and future-proofing. Devices with flexible storage options and reliable software stood higher in the list, as these are vital for a seamless backup experience in a busy office setting.Factors to Consider When Choosing Best NAS For Office Backup
Selecting the right NAS for office backup involves considering several core factors. While capacity is important, how the device manages data, scales over time, and integrates into your existing network can be even more critical. Budget considerations also influence whether to buy a pre-filled unit or a diskless model. Understanding these factors helps avoid common pitfalls like overspending on unnecessary features or choosing a device that can’t keep up with your office’s data needs. Here are the key considerations to keep in mind.Performance and Speed
For office backup, the NAS’s processing power and network interface determine how quickly data is transferred and backed up. Devices with gigabit Ethernet are standard, but models with 10GbE support provide much faster data flows, especially for larger files or multiple users. A faster processor ensures smooth operation even under load, preventing backups from slowing down your workflow. Prioritizing performance helps avoid bottlenecks during critical backup windows.
Ease of Use and Management
If your team isn’t highly technical, choose a NAS with a user-friendly interface and straightforward setup process. Look for features like mobile app support, guided setup wizards, and integrated backup software. Some models include pre-installed drives, simplifying initial deployment, while others are diskless, offering customization at the cost of extra setup steps. Easy management reduces downtime and support needs, especially in a busy office environment.
Scalability and Expandability
Office needs evolve, so selecting a NAS that can grow with your data is wise. Consider models with multiple drive bays and support for expansion units. Look for features like M.2 slots or support for larger drives to future-proof your investment. Ignoring scalability can lead to repeated purchases and migrations, disrupting your backup routines. The right device should accommodate your current and future storage demands without excessive complexity.
Data Protection and Security
Data integrity is vital in an office setting. Features like RAID support, snapshot backups, and encryption protect against hardware failure and cyber threats. Ensure the device supports automatic backups and remote management options. Overlooking security features can expose sensitive business data, so prioritize models with robust safeguards built-in. A reliable NAS should keep your backup safe from both hardware issues and cyberattacks.
Cost and Total Value
While budget constraints matter, investing solely in the cheapest option can backfire if performance or reliability suffers. Pre-filled models may cost more upfront but reduce setup time and potential troubleshooting. Diskless units offer flexibility but add initial drive costs. Weigh the total cost of ownership—including drives, accessories, and support—against the features you need most. A balanced choice delivers long-term value without overspending.
Frequently Asked Questions
Should I buy a NAS with pre-installed drives or a diskless model?
If you want a quick setup and fewer compatibility concerns, a NAS with pre-installed drives is convenient and saves time. However, it may be more expensive initially and less flexible if you want specific storage configurations. Diskless models offer greater customization, allowing you to choose drives that suit your budget and performance needs, but they require additional setup steps. Consider your technical comfort level and future expansion plans when choosing between these options.
How much storage capacity do I need for office backup?
Estimating your storage needs depends on the size of your data and growth projections. A good rule of thumb is to have at least twice the current data volume in capacity, providing room for backups, versioning, and future growth. Office backups often include files, emails, and system images, which can quickly add up. Regularly reviewing your storage usage and choosing a NAS with some headroom helps prevent frequent upgrades or data management issues.
Is remote access on a NAS safe for office use?
Remote access can greatly improve flexibility but introduces security considerations. Ensure the NAS supports secure protocols like VPN or end-to-end encryption, and turn on multi-factor authentication if available. Keep firmware up-to-date to patch vulnerabilities, and avoid exposing your NAS directly to the internet without proper safeguards. When configured correctly, remote access is a safe way to manage backups and access files from anywhere.
What features should I prioritize for a small office NAS?
Ease of management, reliable data protection, and scalability are key features for a small office. A user-friendly interface reduces support overhead, while RAID and snapshot capabilities ensure data resilience. Support for multiple users and remote access enhances flexibility, and expandable storage options future-proof your investment. Avoid overly complex setups that might require extensive support, especially if your team lacks dedicated IT staff.
How often should I back up office data to a NAS?
Frequency depends on your data change rate and business needs. Critical data might require continuous or daily backups, while less frequently changed files can be backed up weekly. Automating backups reduces the risk of human error and ensures data consistency. Implementing scheduled backups during off-hours minimizes impact on daily operations, and maintaining multiple backup versions provides additional security against data corruption or accidental deletion.
Conclusion
For most small office environments, the Synology DS223 offers a balanced combination of performance, ease of use, and scalability, making it the best overall choice. Budget-conscious setups will find the Buffalo LinkStation 720 with included drives provides excellent value. If you need high performance and future expandability, the UGREEN DXP4800 stands out, albeit at a higher price point. Beginners or offices with minimal IT support should prioritize models with simple management interfaces, while larger or growing offices should focus on scalability features. Ultimately, selecting the right NAS depends on your specific backup needs, budget, and technical comfort level.
