Finding the best all-in-one printer for a small office involves balancing cost, performance, and ease of use. The Canon imageCLASS MF462dw II stands out as the best overall choice thanks to its reliable monochrome printing and duplex features. For color printing needs, the HP OfficeJet Pro 8135 offers excellent versatility at a reasonable price. Other options, like the HP LaserJet Pro MFP 3101sdw, focus on cost-effective monochrome printing, but may lack some advanced features. The toughest tradeoffs often involve balancing upfront cost against ongoing ink or toner expenses and speed. Keep reading for a detailed breakdown of which model suits your specific office needs.
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Key Takeaways
- The top picks balance print quality, speed, and running costs, with the Canon MF462dw II excelling in monochrome performance and the HP OfficeJet Pro 8135 leading in color versatility.
- Laser models tend to be faster and cheaper to run for high-volume monochrome printing, but inkjet options offer better color quality and photo printing at a lower initial cost.
- Dual functions like duplex printing and automatic document feeders significantly improve productivity for small office workflows.
- Price and ongoing ink or toner costs are the most common tradeoffs; higher upfront investment can lead to lower long-term expenses.
- User-friendly interfaces and connectivity options matter more than ever, especially for busy small teams relying on mobile and cloud printing.
| Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer |  | Best Overall for Small Offices Needing Speed and Reliability | Print Speed: up to 37 pages per minute | First Print Time: approximately 5 seconds | Touchscreen: 5-inch Color Touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 8135 Wireless All-in-One Color Inkjet Printer |  | Best for Color Versatility and Home Office Use | Print Speed: 20 ppm black, 10 ppm color | Input Tray Capacity: 225 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer |  | Best for Large-Scale Color Printing and Advanced Features | Print Speed: 25 ppm black, 20 ppm color | Input Trays: Two 250-sheet trays | Touchscreen: 4.3-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, ADF, Duplex Printing |  | Best for Home Offices with Moderate Color Needs | Print Speed: Up to 20 ppm black, 10 ppm color | Paper Capacity: 225 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Color Laser Performance and Professional Output | Print Speed: up to 26 ppm | Functions: Print, Scan, Copy | Auto Duplex: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 8139 Wireless All-in-One Color Inkjet Printer |  | Best Overall for Versatile Small Offices | Print Speed: up to 20 ppm black, 10 ppm color | Input Tray Capacity: 225 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best for Fast, Reliable Monochrome Printing for Small Teams | Print Speed: up to 35 ppm | Color: Black and White | Functions: Print, Scan, Copy | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer |  | Best Compact Monochrome Laser for Small Offices | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| all in one printer for small office | Print Speed | Connectivity | Touchscreen | Input Tray Capacity |
|---|---|---|---|---|
| Canon imageCLASS MF462dw II Wi | up to 37 pages per minute | Wireless, Mobile Device Printing | 5-inch Color Touchscreen | — |
| HP OfficeJet Pro 8135 Wireless | 20 ppm black, 10 ppm color | Wireless dual-band Wi-Fi | 2.7-inch color touchscreen | 225 sheets |
| HP OfficeJet Pro 9135 Wireless | 25 ppm black, 20 ppm color | Wireless Wi-Fi | 4.3-inch color touchscreen | — |
| HP OfficeJet Pro 8125 Wireless | Up to 20 ppm black, 10 ppm color | Wireless, dual-band Wi-Fi | 2.7-inch color touchscreen | — |
| HP Color LaserJet Pro MFP 3301 | up to 26 ppm | Wireless | — | 250 sheets |
| HP OfficeJet Pro 8139 Wireless | up to 20 ppm black, 10 ppm color | Dual-band Wi-Fi, HP App | 2.7-inch color touchscreen | 225 sheets |
| HP LaserJet Pro MFP 3101sdw Wi | up to 35 ppm | Wireless | — | 250 sheets |
| Brother MFC-L2820DW Wireless M | 36 ppm | Wireless, Ethernet, USB | 2.7 inches | — |
More Details on Our Top Picks
Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer
The Canon imageCLASS MF462dw II stands out for its high-speed printing up to 37 pages per minute and quick first page out, making it ideal for busy environments. Unlike the HP OfficeJet Pro 8135 or 9135, which excel in color versatility, this model focuses solely on monochrome output, which can be a limitation if color printing is needed. It offers a robust 50-sheet duplex ADF and expandable paper capacity, supporting larger workloads without frequent refills. Its wireless setup is straightforward, and high-capacity toner reduces downtime, but it lacks Ethernet connectivity, which might be a downside for network-heavy offices. Overall, this pick is perfect for small teams prioritizing fast, reliable monochrome printing without the need for color.
Pros:- Fast printing speeds with a quick first print time
- Easy wireless setup and mobile device printing
- High-capacity toner for high-volume printing
- Automatic duplex printing saves paper
Cons:- Limited to monochrome printing only
- Requires optional paper cassette for larger paper capacity
- No Ethernet port for wired networking
Best for: Small offices that require fast, high-volume monochrome printing with minimal fuss
Not ideal for: Offices needing color printing or Ethernet network connectivity for multiple users
- Print Speed:up to 37 pages per minute
- First Print Time:approximately 5 seconds
- Touchscreen:5-inch Color Touchscreen
- Connectivity:Wireless, Mobile Device Printing
- Toner:Canon Genuine Toner 070 / 070 high-capacity
- Paper Capacity:250-sheet standard cassette, 100-sheet multipurpose tray, expandable with optional paper cassette AH-1 (550 sheets)
- Automatic Document Feeder:50-sheet duplex ADF
- Auto 2-sided Printing:Yes
Our verdict“This printer is best suited for small offices focused on fast monochrome output and minimal maintenance.”
HP OfficeJet Pro 8135 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8135 offers impressive color printing with speeds up to 20 ppm black and 10 ppm color, making it ideal for offices that produce a lot of colored documents. Its 2.7-inch touchscreen provides intuitive navigation, and its support for wireless, mobile printing makes setup simple. Compared with the monochrome Canon MF462dw II, it trades off speed for richer color options, but that means slower output if only black-and-white is needed. The inclusion of a 3-month Instant Ink trial and eco-friendly recycled plastic content appeal to sustainability-minded users. However, it depends on HP cartridges with chips or circuitry, which could increase ongoing costs and limit third-party options. This model suits small teams prioritizing vibrant color output and ease of use over raw speed.
Pros:- Fast color printing and versatile all-in-one functions
- User-friendly 2.7-inch touchscreen interface
- Supports wireless printing and mobile device integration
- Eco-friendly design with recycled materials
Cons:- Requires original HP cartridges with chips or circuitry
- Subscription fee applies after the free trial period
- Firmware updates may be necessary for security features
Best for: Small teams that need frequent color printing and simple wireless setup
Not ideal for: Offices with high monochrome volume or those seeking wired network options
- Print Speed:20 ppm black, 10 ppm color
- Input Tray Capacity:225 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless dual-band Wi-Fi
- Security:HP Wolf Essential Security
- Recycled Content:45% recycled plastic
Our verdict“This printer is ideal for small offices that prioritize vibrant color output and straightforward wireless functionality.”
HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9135 provides rapid color printing at 20 ppm, with a large 4.3-inch touchscreen for easy operation. Its two 250-sheet input trays mean less frequent refilling, making it suitable for moderate to heavy workloads. Compared to the HP OfficeJet Pro 8135, the 9135 offers a bigger display and additional security features, making it better for offices that need more control. Like its sibling, it relies on HP cartridges with chips, which can limit third-party options. Its auto duplex and duplex scan enhance productivity, but the price isn’t specified here, so cost considerations depend on ongoing cartridge expenses. This model fits teams that need fast, high-capacity color printing with advanced security options.
Pros:- Fast color printing and versatile features
- Large 4.3-inch touchscreen for easy navigation
- Auto duplex printing and duplex scan
- Supports security with HP Wolf Pro Security
Cons:- Requires original HP cartridges with chips or circuitry
- Firmware updates may limit third-party cartridges
- Price details are not specified, which could impact budget planning
Best for: Offices requiring high-volume color printing with security features
Not ideal for: Small offices with minimal color needs or tight budgets
- Print Speed:25 ppm black, 20 ppm color
- Input Trays:Two 250-sheet trays
- Touchscreen:4.3-inch color touchscreen
- Connectivity:Wireless Wi-Fi
- Security:HP Wolf Pro Security
- Recycled Content:Over 40% recycled plastic
Our verdict“This printer suits offices that need high-volume, secure color printing with an intuitive interface.”
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, ADF, Duplex Printing
The HP OfficeJet Pro 8125 offers a balanced mix of speed and versatility for home-office use, with color print speeds up to 20 ppm. Its 2.7-inch touchscreen makes operation straightforward, and the 225-sheet capacity reduces refill frequency. Compared to the 9135, it is more compact and designed for smaller teams or home offices, but it still maintains essential features like auto duplex and secure printing. The reliance on HP cartridges with chips limits third-party options, similar to other HP models, and firmware updates can affect compatibility. Its recycled plastic content and included Instant Ink trial make it appealing for eco-conscious users. This model is a good fit for small teams that need reliable, moderate-volume color printing without excess features.
Pros:- Fast color printing suitable for small teams
- Wireless printing and mobile app support
- Eco-friendly design with recycled plastic
- Secure printing features
Cons:- Requires HP cartridges with chips
- Firmware updates may restrict third-party cartridges
- Limited to moderate print volumes
Best for: Home offices or small teams needing reliable color printing with minimal fuss
Not ideal for: Offices with high-volume or critical security requirements
- Print Speed:Up to 20 ppm black, 10 ppm color
- Paper Capacity:225 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless, dual-band Wi-Fi
- Security:HP Wolf Essential Security
- Recycled Content:Over 45% recycled plastic
Our verdict“This printer is well-suited for small or home offices seeking dependable color printing with straightforward features.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
The HP Color LaserJet Pro 3301sdw excels in delivering vivid color documents at speeds up to 26 ppm, making it perfect for small teams that need professional-quality output. Its 250-sheet input tray and auto duplex make it suitable for steady workloads, and its wireless connectivity simplifies setup. Unlike the inkjet options like the HP OfficeJet 8135 or 9135, this laser model offers sharper text and more durable color prints, but it depends on HP toner cartridges with chips, which can be costly and limit third-party options. It doesn’t mention mobile printing features, which could be a drawback for some users. This pick is best for teams prioritizing color accuracy, speed, and laser durability over multi-function complexity.
Pros:- Fast printing speeds suitable for busy offices
- All-in-one functions (print, scan, copy)
- Auto duplex printing for efficiency
- Reliable performance with original HP toner
Cons:- Requires HP toner cartridges with chips
- Limited mention of mobile printing features
- Potentially higher ongoing toner costs
Best for: Small office teams needing fast, high-quality color laser printing
Not ideal for: Offices requiring mobile printing or budget-conscious setups
- Print Speed:up to 26 ppm
- Functions:Print, Scan, Copy
- Auto Duplex:Yes
- Input Tray Capacity:250 sheets
- Connectivity:Wireless
- Color:Color
Our verdict“This laser printer is ideal for small teams that demand fast, durable, and high-quality color output for professional documents.”
HP OfficeJet Pro 8139 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8139 stands out as the best all-in-one solution for small offices that need color printing along with scanning, copying, and faxing. Compared to the monochrome-focused Brother MFC-L2820DW, it offers vibrant color output, making it ideal for creative or marketing materials. Its fast print speeds of up to 20 ppm in black and 10 ppm in color are suitable for daily workloads, but the reliance on original HP cartridges with chips can lead to higher ongoing costs. The 2.7-inch touchscreen and wireless connectivity make it user-friendly, especially for teams that want quick access and minimal setup. However, firmware updates and compatibility issues with third-party cartridges may require extra attention. This model is perfect for small offices prioritizing color quality and multifunctionality, provided they are comfortable with HP’s cartridge ecosystem.
Pros:- Fast color printing and versatile all-in-one features
- User-friendly 2.7-inch touchscreen and wireless connectivity
- Includes 1-year Instant Ink trial for ongoing savings
Cons:- Requires original HP cartridges with chips or circuitry
- Firmware updates necessary for security features
Best for: Small office teams needing vibrant color printing, scanning, and faxing with easy wireless setup.
Not ideal for: Offices aiming for low-cost monochrome printing or those seeking extensive third-party cartridge flexibility.
- Print Speed:up to 20 ppm black, 10 ppm color
- Input Tray Capacity:225 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Dual-band Wi-Fi, HP App
- Security:HP Wolf Essential Security
- Recycled Content:45% recycled plastic
Our verdict“This printer works best for small offices that want high-quality color output and multifunction capability without extensive volume demands.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
The HP LaserJet Pro 3101sdw is a strong choice for small offices that primarily need fast, black-and-white printing and reliable multifunctionality. Compared to the Brother MFC-L2820DW, it offers a higher print speed of 35 ppm, making it better suited for environments with higher-volume needs. Its 250-sheet input tray and auto document feeder streamline workflows, but the device’s monochrome focus limits its use for offices requiring color. Wireless connectivity and auto duplex printing help save time and paper, although it depends on HP cartridges with chips, which can increase long-term costs. This printer is a solid fit for teams that prioritize speed and simplicity over color or advanced scanning features.
Pros:- Fast 35 ppm printing speed
- Automatic duplex printing saves paper
- Reliable wireless connectivity and multifunction support
Cons:- Limited to monochrome printing only
- Designed for small volumes, may not handle large print jobs well
Best for: Small teams requiring quick, monochrome printing and copying in a reliable, space-efficient design.
Not ideal for: Offices that need color printing or more advanced scanning features, as this model is strictly monochrome.
- Print Speed:up to 35 ppm
- Color:Black and White
- Functions:Print, Scan, Copy
- Duplex Printing:Auto 2-sided
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wireless
Our verdict“Ideal for small workgroups that need high-speed monochrome printing and multifunction capabilities in a compact form.”
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer
The Brother MFC-L2820DW offers a space-saving design with robust monochrome laser performance, making it a prime choice for small offices that want fast printing and versatile functionality. Its print speed of 36 ppm and scan speed of 23.6 ipm ensure quick turnaround times, outperforming many inkjet options like the HP OfficeJet 8139 when it comes to volume and cost per page. The inclusion of wireless and Ethernet connections supports flexible placement and network sharing, while the 2.7-inch touchscreen provides straightforward operation. However, its monochrome-only output limits its use for offices that need color, and toner replacements could be frequent depending on workload. For offices that require reliable, high-volume black-and-white output with minimal space, this model is a practical fit.
Pros:- Compact, space-efficient design
- Fast 36 ppm print speed
- Supports wireless and Ethernet, with cloud printing options
Cons:- Limited to monochrome printing only
- Toner may need frequent replacement with high usage
Best for: Small offices needing fast, high-volume monochrome printing with space constraints and network flexibility.
Not ideal for: Offices requiring color printing or multifunction features beyond black-and-white scans and copies.
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Touchscreen:2.7 inches
- Connectivity:Wireless, Ethernet, USB
- Functions:Print, Scan, Copy, Fax
Our verdict“Best suited for small office environments focused on high-speed, reliable black-and-white printing without extra color features.”
How We Picked
I evaluated these printers based on their performance, usability, build quality, and value for small office environments. Priority was given to models offering reliable printing speed, print quality, and ease of maintenance. Cost of consumables, connectivity options, and multifunction features like scanning and copying were also key factors. I ranked products higher if they balanced affordability with essential features, avoiding models that traded too much performance or convenience for a lower price. The result is a lineup that caters to different needs, from budget-conscious options to premium multifunction devices.| all in one printer for small office | Security |
|---|---|
| Canon imageCLASS MF462dw II Wi | — |
| HP OfficeJet Pro 8135 Wireless | HP Wolf Essential Security |
| HP OfficeJet Pro 9135 Wireless | HP Wolf Pro Security |
| HP OfficeJet Pro 8125 Wireless | HP Wolf Essential Security |
| HP Color LaserJet Pro MFP 3301 | — |
| HP OfficeJet Pro 8139 Wireless | HP Wolf Essential Security |
| HP LaserJet Pro MFP 3101sdw Wi | — |
| Brother MFC-L2820DW Wireless M | — |
Factors to Consider When Choosing Best All In One Printer For Small Office
Choosing the best all-in-one printer for a small office involves weighing several key factors beyond just initial cost. Understanding your actual printing volume, color needs, and workflow can prevent overspending or missing critical features. Small offices benefit most from models that combine efficiency, ease of use, and low ongoing costs, but it’s easy to get caught up in unnecessary extras or overlook essentials like connectivity. This guide breaks down the most important considerations to help you find a printer that fits your specific environment.Print Volume and Speed
Assess how much printing your office does daily or weekly. High-volume environments need a printer with faster speeds and larger toner or ink capacity to avoid frequent refills and downtime. If your team prints sporadically, lower-capacity models may be more cost-effective and easier to maintain. Selecting a printer with sufficient duty cycle ensures it won’t jam or slow down under heavy workloads, saving time and frustration.
Color vs. Monochrome Printing
Decide whether you need full-color printing or if monochrome will suffice. Color inkjet models like the HP OfficeJet Pro 8135 excel at photo printing and marketing materials, but they often have higher running costs. Monochrome laser printers tend to be faster and more economical for text-heavy documents, making them ideal for basic office needs. Mixing the two could lead to unnecessary complexity and expense, so choose based on your primary document types.
Cost of Consumables
Pay attention to the ongoing costs of ink or toner cartridges. Some models have attractively low upfront prices but feature expensive consumables that drive up total cost of ownership. Laser printers generally offer cheaper cost per page, especially for black-and-white printing, while inkjet models may require more frequent cartridge replacements. Calculating these ongoing expenses helps avoid surprises and ensures the printer remains affordable over its lifespan.
Connectivity and User Experience
Look for printers with flexible connectivity options like Wi-Fi, Ethernet, and mobile printing capabilities. A user-friendly interface, touchscreen controls, and cloud integration can significantly boost productivity, especially in a small office where multiple users rely on shared devices. Avoid models with overly complicated setups or limited app support, as these can slow down daily tasks and frustrate staff.
Size and Placement
Measure your available space carefully. Compact models are ideal for small desks or crowded offices, but they might sacrifice paper capacity or speed. Larger multifunction printers often include additional features like automatic document feeders and duplex scanning, which can justify their size if space permits. Choosing a model that fits your workspace prevents clutter and ensures smooth operation.
Additional Features and Future-proofing
Consider features like automatic duplex printing, scanning, copying, faxing, and cloud integration. These can streamline workflows and reduce the need for separate devices. Think about potential future needs—investing in a slightly more capable model now can extend the useful life of your office equipment and save costs later, provided it fits within your budget.
Frequently Asked Questions
How do I choose between a laser and an inkjet printer for my small office?
Laser printers typically offer faster printing speeds, lower cost per page, and better durability for high-volume monochrome printing, making them suitable for busy offices. Inkjet printers excel at color accuracy and photo printing, which is useful if your office produces marketing materials or photos in-house. The decision hinges on your primary printing needs: choose laser for volume and efficiency, inkjet for color quality and flexibility.
Is it worth paying more for a multifunction printer with advanced features?
Investing in a multifunction printer with features like automatic duplex scanning, faxing, and cloud connectivity can significantly improve productivity, especially if these features match your workflow. However, higher-end models often come with increased costs for maintenance and consumables. Weigh the benefits against your actual needs—overpaying for features you won’t use can reduce overall value.
What should I consider regarding ongoing ink or toner costs?
Ongoing costs are often underestimated but can outweigh initial purchase prices over time. Laser printers generally have a lower cost per page, especially for black-and-white documents, while inkjet models might need more frequent cartridge replacements. Always check the estimated cost per page and total cost of ownership, especially if your office prints frequently or in large volumes.
How important is wireless connectivity for a small office printer?
Wireless connectivity is essential for convenience and flexibility, allowing multiple users to print from various devices without plugging in cables. It also simplifies setup and can enable mobile printing through apps and cloud services. A printer with robust and easy-to-use wireless features can save time and reduce clutter, making it a smart choice for small teams.
Can I find a compact all-in-one printer that still handles high-volume printing?
Yes, several compact models are designed to handle moderate to high volumes effectively, often with larger paper trays and faster speeds than basic printers. However, balancing size and capacity means some models might still be bulkier or pricier. Evaluate your expected print volume carefully and choose a model that offers the right combination of space efficiency and performance to avoid bottlenecks or frequent refills.
Conclusion
The best overall pick, the Canon imageCLASS MF462dw II, suits small offices prioritizing reliable monochrome printing with duplex features. For offices with a focus on vibrant color documents, the HP OfficeJet Pro 8135 offers excellent versatility at a reasonable price. Those seeking a budget-friendly monochrome laser option may prefer the HP LaserJet Pro MFP 3101sdw. Beginners or small teams with limited space will find the Brother MFC-L2820DW straightforward and compact. For offices with higher throughput needs and advanced features, a more premium model might be worth the investment, but always consider ongoing costs and space constraints before buying.
